Do you get emails with the address of every other recipient showing? Do you find that as you scroll down there are other lists of other people who sent the email?

You can stop it happening and clear up the mess as well. It’s quite easy.

Let’s assume that you have received an email and want to pass it on to 20 other people. Press the Forward button to set the email up to send on. At this point you can change anything in the email so you can delete all the information about the other people who have been en route.

If there’s a lot, go to the beginning of the part you want to remove, hold the left mouse button down and pull the mouse down the document. All the text selected will have a black background. When you get to the end, release the mouse button and press the delete key on the keyboard. All the rubbish goes.
Now you want to send the fresh email to your 20 friends. Instead of typing the addresses into the To… box type them into the Bcc… box.

That way the email will be sent to everyone but none of the other address will be displayed.

When you create an email you have an address line where you type in the email address of the recipient. Different email systems have different appearances but generally the line has the word To… next to it.
If you click on the To… it will open up the list of people and addresses you have stored. Also showing will be lines with To–>, Cc–> and Bcc–> (This example comes from Microsoft Outlook). It is the Bcc–> which is of interest here.

If you use the line with To–> to enter all your names each person will get the email and the address of each person will be shown to all the recipients.
It is similar with the Cc–> line. This line is for ‘Carbon copies’ and everyone will see all the addresses.
However if you use the Bcc–> line the addresses will not be shown. This line is for ‘Blind carbon copies’ which is set up precisely for this outcome.

Why should this be important? Two examples of emails I have received might show why.
At the University I received an email from the departmental secretary telling me the date, time and room number of a meeting. The message was about 3 lines long. Because it was sent to about 50 people on a mailing list as a carbon copy I had all the address of these people on my email. The system also repeated this information and the email printed out on 3 pages. All for just 3 lines of information.
I recently received an email from a friend with a warning about a virus. This had been sent to him from someone who worked in the prison service. The email I received had been sent to the whole staff of a prison, been forwarded to another prison and sent to all their staff and then forwarded to a third and the process repeated. This trail was attached to the email sent to me and gave me access to the email addresses of about 150 people. This could have been avoided if Blind carbon copy (Bcc) had been used.

Even though there is no full stop, Word thinks it’s the end of a sentence when the carriage return/line feed key is pressed so it automatically turns the next characcter into a capital.

One way out is to delete the capitalised letter and retype it. Word then realises that this is your intention and doesn’t change it.

This is a bit tedious, though.

To set the system so that it never puts the capital letter in after a  new line, change the autocorrect options.

This is done by selecting Tools>Autocorrect from the menu bar and, under the Autocorrect tab, removing the check mark from Capitalise the first letter of sentences.

One day Jeremy decided to write a story for his friends but he could not do everything he wanted to do because the toolbars were missing.

Jeremy went to see his friend PC Computerman and told him the sad tale.

‘What you need to do my little friend’, said PC Computerman, ‘is go to the menu bar at the top of the screen and click on View and then slide the mouse pointer down to Toolbars. 

‘Let the mouse hover over the line for a second and a list of all the possible toolbars will appear.  If you click on one of the ones you want, it will be displayed at the top of the screen.  To get another one, do the same thing.

‘The important ones are “Standard” and “Formatting“.’ 

‘It’s magic,’ said Jeremy.

‘I think I might be able to use this to find other toolbars like the ‘Drawing‘ and the ‘Picture‘ if they don’t appear said Jeremy.

Jeremy decided to have a try while all his friends were having a cup of hot coffee and a bar of chocolate.

If you want a picture of your screen in a document, go to that screen and press the Print Screen button. A picture of the screen will be stored.

Go to your document and use Edit>paste and the picture will appear on the page.

This picture can be changed – cropped, resized, moved, etc – using the picture toolbar.